We are always looking for bright, motivated people to help move our company forward. If you are looking for a career that is challenging, fast-paced and rewarding–drop us a line.
It’s great to work here
And here are a few reasons why
If there’s one quality we value more than anything else, it’s the ability to communicate clearly and effectively. Our environment is fast-paced and our industry is complex. We need people who can cut through the noise and maintain productive, honest conversations with team members and clients alike.
Our industry is constantly shifting, and our company must adapt to grow. Our dynamic team follows industry trends to identify new ways to serve our clients and improve clinical trials. We need people who think “challenge” is just another word for “opportunity.”
At ClinEdge, we give back to our community. Last year we raised money for the National Alliance on Mental Illness and participated in a NAMI walk. ClinEdge Cares provides non-profits with affordable design services. We need people who want to make a difference in their communities; clinical research is ultimately about improving medicine for everyone.
We believe in resilient partnerships. We share our ideas, successes and challenges with the pharma and research community across the globe, and in our very own backyard: the heart of Boston. We need people who are effective in person-to-person interactions, because that’s our key to success.
ClinEdge and BTC Network are seeking an organized, energetic and extremely creative B2B Marketing Project Coordinator. Our sister companies operate within the clinical research space and offers a wide range of services to our customers. We are looking for outstanding marketing minds to join the team responsible for our companies’ growth and marketing/sales success. If you can grasp project requirements quickly and offer valuable insight, we’d like to meet you. We are looking for someone who is a fast learner, is willing to learn about what our company offers, and can expertly communicate to our clients and customers through various marketing channels. The position requires a flexible aptitude to handle a variety of roles and responsibilities. Ideal candidates will have go-getter attitudes, be creative, detail-oriented, deadline-driven and have a willingness to take ownership of projects from start to finish.
Position responsibilities include the following:
Assisting Marketing team to strategize, develop and execute marketing campaign strategy for new and ongoing projects for ClinEdge and BTC. Projects may include but are not limited to:
Email Marketing campaigns
Event and Conference management / logistics
Social Media strategy and engagement
Material development (brochures, collateral, one sheets, presentations)
Actively contributing new ideas that will help push our marketing strategies and success forward.
Understanding ClinEdge and BTC’s services, customer audiences and objectives to strategize ways to target and increase lead generation through marketing, advertising and other methods.
Collaborating with both Marketing and Design teams on an ongoing basis to ensure projects are properly executed and fit within demands and deadlines.
Developing, implementing and maintaining online resources (whitepapers, eBooks, blogs, and webinars).
Collaborate with Marketing Managers and other internal stakeholders, as well as external partners on planning and execution of all event schedules and logistics related to them
Working with Sales team and Design team to develop material and presentation to support new business opportunities.
Monitor online ads, and ensure proper QA and control of budget/targeting.
QA advertisements, online posts, presentations, collateral and any material for marketing team.
Ensure ClinEdge is keeping up with the advancing marketing trends, and needs of the industry by researching competitors, performing industry-related research, finding opportunities for marketing growth and saturation.
Understanding ROI of efforts and strategies implemented and reporting on effectiveness of projects or areas to adjust.
Tracking, reporting and analyzing marketing and advertising campaigns
Assisting with creating weekly, monthly and quarterly reports for management.
Providing consistent suggestions and solutions based on goals and marketing team objectives.
Working within given timelines and budgets.
Being accountable for the success of projects and assignments all the way through to completion.
Proofing and editing documents for quality, accuracy, and consistency.
Ideal Candidates will possess the following skills and qualifications:
A Bachelor’s Degree or higher in Communications, Advertising, Marketing, or related field.
A minimum of 2-5 years’ professional experience in marketing, advertising or communications field (experience on an internal marketing team is ideal).
Experience in a range of interactive marketing methods including websites, landing pages, email campaigns, video, animation, mobile, events/conferences, public relations and more.
Experience in many commonly used digital platforms and marketing tools (marketing automation platforms, email marketing platforms, webinar tools, social media scheduling tools, video software etc.)
Understanding of B2B marketing strategies for growth and lead generation.
Self-motivated and superb organization skills.
An eye for detail and creativity.
Ability to see alternative points of view and respond positively to feedback.
Effectively work with multiple departments to meet specified deadlines.
Must be a fast learner and problem solver; we move fast at ClinEdge!
Exceptional writing skills; excellent communication skills and proofreading abilities.
Ability work under pressure and manage workloads effectively.
Familiarity with clinical research industry is preferred.
Online advertising strategy and management experience preferred.
This is a great opportunity to join a dynamic, growing company. Salary will be competitive with the market including benefits, commensurate with experience and job performance. We are an equal opportunity employer.
Qualifications: 1-3 years of work experience in related field or role, either finance or pharma.
The Clinical Financial Analyst II is responsible for preparing, maintaining, and negotiating budgets related to clinical trial activities. This position will also review clinical trial contracts for routine changes and negotiate Clinical Trial Agreements (CTAs) with sponsors. The analyst will work in conjunction with the BTC Network BSA team, as well as representatives from other medical research operations, sponsors, attorneys, governmental entities, and principal investigators as a necessary function of the job. The bulk of responsibility will lie with negotiating study budgets and managing site client receivables.
Request clinical budget and contract documents from sponsors and CROs.
Review of clinical trial protocols and develop internal budgets for presentation to principal investigators. Prepare clinical trial budget documents and memos as requested.
Maintain clinical budget/contract/discount/checklist information in appropriate database folders (The Box/GoogleDocs).
Request increases for clinical study budgets and negotiate budgets with sponsors.
Perform final accuracy review of contractual documents on a highly time-sensitive basis and assist in the coordination of the signature process.
Coordinate clinical study billing application on a monthly basis.
Conduct monthly CRC/Site Calls
Consistently maintain general knowledge of protocols and prepare amendments of budget and/or contracts as required by sponsors or as requested by principal investigators
Communicate verbally and in writing with internal (faculty & staff) and external customers (pharmaceutical companies, governmental entities, organizations) in a cordial, articulate and timely manner.
Build out study templates within RealTime and the Multi-Site Portal with minimal oversight in line with client requirements/requests.
Complete monthly Product Line Assessments with each client, update Salesforce.
Begin to learn how to conduct new client onboarding process including Kick-Off Call.
Understands and adheres to BTC Network SOPs.
Participate in special projects as requested.
The above-mentioned list is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments.
Accountabilities and Performance Measures:
Shows proficient understanding of clinical protocols and indications, and demonstrates an active effort to learn by asking peers and/or supervisors when new indications arise.
Understands the SOPs and is able to follow the processes accordingly.
Properly manages study budget negotiations and receivables management.
Steps up to take on projects and clients and proactively is seeking out areas which BTC Network can streamline operations and proposing solutions to said areas.
Building relationships with clients for long-term success.
Expectations for Advancement:
Able to conduct day-to-day operations with very minimal oversight.
Able to identify client needs and challenges, brings ideas/solutions to the table.
Provides adequate evidence that employee is proactively stepping up to take on new projects and clients and seeking out areas in which they can work to improve their account management and negotiation capabilities.
Able to assist with training of new team members with consistent oversight.
Bachelor’s degree in accounting/finance, life sciences, nursing, or in a business-related field OR five years or more relevant clinical research and/or financial experience.
Prior budgetary experience required.
Proficient in working with spreadsheets and various database applications
Must have excellent computer skills. High proficiency in MS Office, Word, Excel, QuickBooks and a working knowledge of Access.
Excellent communication, interpersonal, analytical and problem solving skills.
Good judgment. High level of professionalism.
Knowledgeable of medical terminology and clinical healthcare concepts.
Knowledgeable of clinical, hospital or healthcare accounting or billing methodology/processes.
Ability to work under periodic stressful conditions with multiple daily deadlines.
High productivity and functionality within a team environment. Ability to work and interact with all personality types and levels of employees/clients.
The Web and Graphic Designer will help support the ongoing needs of ClinEdge’s client facing and internal design, marketing and creative projects. The designer will advance and apply their skills by working with senior creative staff on a range of ambitious and innovative creative projects. They are responsible for helping to execute the creative direction of campaigns, advertisements, landing pages, marketing tactics, social media, video, and more. They must exhibit a significant understanding of typography, layout, animation and art direction to help the team produce the best work possible.
A developed skillset of the following tools is required:
After Effects or video editing software a plus
Communication is a large part of the job, so the designer must feel confident enough to contribute to the entire creative process alongside a design and marketing team. The designer will also be involved in client communication and must be professional and organized. Keeping a finger on the pulse of current trends and showing passion and drive to grow and learn is also a key factor in excelling in this position.
Position responsibilities include, but are not limed to:
Conceptualizing and executing deliverables for print and web design projects, including but not limited to:
Social media, website and video asset creation
Executing website edits and updates
Designing website mock ups and assisting with front and or back end development
Designing email blasts and associated graphics
Strategizing and designing landing pages and ad campaigns
Creating branded print and digital materials for clinical studies
Working with multiple project managers and marketing associates to understand clients’ needs, associated timelines, and processes on a variety clinical projects.
Assisting Senior Web and Graphic Designer and project managers on all website projects including mock-ups, design assets, graphics and front end development, testing.
Communicating with senior team members to receive feedback on work, and project updates.
Meeting and contributing ideas for new initiatives, internal marketing, branding, events and more.
Ensuring appropriate QA and proofing processes are implemented on all work
Working with clients directly on specific project needs, and timelines
Performing research on new trends, competitors etc.
Working with printing vendors for certain projects in need of print and quoting
Maintaining and keeping an organized file system and backing up files accordingly.
Skills & Qualifications:
Bachelor’s Degree in Graphic Design, Visual Arts, Communications, Advertising, Marketing, or related field from a 4-year college, university or design school
2-3 years’ professional experience working on marketing or design team, or within an agency is preferred
Proficiency using creative suite applications: Illustrator/ After Effects/ InDesign/ Photoshop and video editing software
Comprehension of visual aesthetics for application of both print and web project
Ability to independently manage simultaneous projects in an organized manner
Effectively work with an integrated marketing and design team
Have a key understanding of prioritization and timelines
Must be a fast and efficient worker and able to juggle many projects and deadlines at once
Excellent communication skills, both written and verbal, with the ability to understand and effectively deliver projects for clients
Website development knowledge including: HTML, CSS, PHP and or WordPress implementation
Familiarity with clinical research or medical industry is ideal, but not required
Marketing, advertising and SEO knowledge is a plus
A Clinical Operations Coordinator will be responsible for business development outreach to Pharma companies and CROs. The bulk of the responsibility will lie with sponsor outreach and finding new trial opportunities for Network sites, resulting in as many awarded sites as possible. The Clinical Operations Coordinators have a work load that encompasses both strong independent work efforts as well as closely working within a motivated and professional team to drive the success of ClinEdge Network. The interplay between independent successes and the team oriented goal completion has been the key to ClinEdge excelling in our industry.
A Clinical Operations Coordinator will report directly to the Director of Sponsor & CRO Alliances.
Oversee a stable of 175+ Pharmaceutical Companies and Contract Research Organizations
Identifying new Pharmaceutical companies via strategic research to identify new study leads, obtain contact information and target outreach
Cultivation and maintenance of pharma company and CRO relationships via high volume of phone calls and personalized emails
Educate new and existing Pharma contacts about our network of sites via teleconferences and webinar presentations
Oversight and management of under 10 monthly site clients
Assistance in the preparation for specific annual pharmaceutical conferences
Conduct specific research of any necessary geographic areas, therapeutic areas, or indications that is needed for team or personal stable of sites
Ensures that a high level of customer service is being provided to the sites in their stable
Identification of processes and systems that can be more effectively utilized or altered for higher efficiency and development of proposed alterations for effective resolution
Ensuring sites’ pipelines are up to date according to specified protocols
*These responsibilities are open to review and evaluation dependent upon the further growth and development of the clinical operations team and at the discretion of the Director of Sponsor & CRO Alliances and/or the VP and President.
Required Skills and Characteristics:
Strong phone presence, ability to speak articulately and credibly, effective writing skills
Positive and energetic team player with excellent listening and verbal communication skills
Excellent organization, task management, and follow-through skills